A Guide to Picking the Right Printer for Your Business

Street sign with arrows pointing in different directions, signaling to multi-function, black-and-white, wide-format, and color desktop printers.

There are a variety of printer types available today. Each has features and specifications that may or may not align with your specific workflow and budget requirements. The experts at Century Business Products are available to analyze your business workflows and recommend the best product for your needs.

Multi-Function Printers

Multi-Function Printers, or MFPs, integrate functions that are traditionally separate, such as printing, copying, and scanning, into one compact machine. This can help save valuable office space. While MFPs carry a higher upfront device cost, the overall cost of ownership is often lower than maintaining separate printers, copiers, scanners, and fax machines. MFPs reduce supply expenses through high-yield toner cartridges and minimize hardware maintenance calls by consolidating functions into one device.

Desktop Printers

Desktop printers are best for low-volume printing and offer a lower upfront cost than MFPs. Having multiple desktop printers can be costly, and it is often better to optimize with one MFP. However, desktop printers only provide basic printing functionality and print standard-size pages. With a desktop printer, businesses lack the convenience of a single all-in-one solution that allows for additional apps and software installs. However, sometimes a business only needs a basic printer to meet their needs.

Color vs. Black & White Printers

Color printers allow for the printing of visually appealing marketing materials, proposals, letterheads, and reports. However, color ink is pricier than black ink per page and color printing slows down the printing process. Color printers can print in either color or black. Black and white printers are faster and more cost-effective for high-volume, text-based documents. A faster printer means more office productivity and less time waiting for documents to print. Replacement black toner cartridges are also less expensive than color. Regardless of which you choose, remember to only buy genuine Kyocera toner to ensure the best quality prints and longevity of your machine.

There is no single “best” printer solution. A CBP print assessment will ensure you select a device category and feature(s) that optimize efficiency and costs for your business. Contact us at Century Business Products today for help matching the right printer to your company’s operations.