Managed Print Services lighten your workload

Jan 18, 2013

According to a Photizo Group study of 1,450 companies, businesses engaged in a Managed Print Services (MPS) program realize savings of 22 to 35 percent of their print spending. And it’s been estimated that the cost of printing can be as much as 15 percent of a company’s total spending. That’s not exactly chump change.

Besides saving money, MPS can impact your office by lightening the load of your employees. With MPS, the burden of managing your print fleet falls on your MPS provider, freeing up your staff from focusing on printer-related activities. Employees can get back to doing their job when they are no longer troubled with managing your print environment.

For companies not taking advantage of MPS, their high-paid IT departments can spend up to 25 percent of their valuable time maintaining the office’s output devices. MPS eliminates the need for your employees to service your company’s machines. Your IT staff can concentrate on critical tasks and projects, instead of your printers.

Continuous monitoring and preventative maintenance keeps printers in top condition, resulting in reduced downtime. Having your employees huddled over an out-of-service machine is not a productive use of their time. Proactive monitoring software and automated maintenance identify potential problems, preventing your machines from breaking down. And guaranteed service response times when printers do need repairs will reduce unexpected downtime or delays.

In addition to maintenance, MPS means you are no longer required to order, stockpile, and manage supplies and consumables, such as ink, toner, and paper. And monitoring the levels of ink and toner in your machines prevents delays and backups caused by running out of these materials. Cartridges are automatically shipped when levels reach a predetermined threshold, so they can be replenished before they run out.